SEC issues proposed rules on say-on-pay voting and disclosures | Practical Law

SEC issues proposed rules on say-on-pay voting and disclosures | Practical Law

This article is part of the PLC Global Finance November 2010 e-mail update for the United States.

SEC issues proposed rules on say-on-pay voting and disclosures

Practical Law UK Legal Update 9-503-9979 (Approx. 4 pages)

SEC issues proposed rules on say-on-pay voting and disclosures

by Kenneth J. Laverriere and Amy B. Gitlitz, Shearman & Sterling LLP
Published on 30 Nov 2010USA (National/Federal)

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On 18 October 2010, the Securities and Exchange Commission issued proposed rules implementing the say-on-pay provisions of the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010. The proposed rules are subject to public comment during 18 November and final rules are expected before year end. This article describes key details of the proposed rules.
On 18 October 2010, the Securities and Exchange Commission issued proposed rules implementing the say-on-pay provisions of the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010. The proposed rules are subject to public comment during 18 November and final rules are expected before year end. The key details of the proposed rules are described below.

Say-on-pay vote

The Reform Act requires domestic issuers to provide shareholders with the right to cast a non-binding vote approving the issuer’s executive compensation as disclosed in its proxy statement at least once every three years. The say-on-pay vote covers the compensation of the issuer's named executive officers as disclosed in the annual proxy statement. The proposed rules did not provide for a specified format or wording for the say-on-pay proposal but do require issuers to disclose in the proxy statement that they are providing a separate shareholder vote on executive compensation and briefly explain the general effect of the vote.

Say-on-pay frequency vote

The Reform Act provides that the say-on-pay vote must be held at least once every one, two or three years. Shareholders must also be given the opportunity, at least once every six years, to have a separate shareholder vote to re-determine the frequency of the say-on-pay vote. The proposed rules did not provide for a specified format or wording for the say-on-pay vote, but do require issuers to state that they are providing a separate shareholder advisory vote on the frequency of the say-on-pay vote and briefly explain the general effect of the vote. If an issuer's board of directors includes a recommendation on the frequency of the vote, the proxy statement must clearly state that shareholders are voting to approve the actual frequency and not the board of directors' recommendation. The proposed rules specify a format for the proxy card with respect to the frequency vote.

Additional say-on-pay matters

  • The first say-on-pay and frequency votes must occur at the first annual or special meeting after 21 January 2011.
  • The proposed rules confirm that say-on-pay and frequency votes are non-binding and will not be construed as overruling the compensation decisions of the issuer’s board of directors.
  • Issuers are required to address in their subsequent proxy statement whether and, if so, how their compensation policies and decisions have taken into account the results of the prior say-on-pay votes.
  • Issuers must disclose their decision as to how frequently they will conduct their say-on-pay votes in the first 10-Q (or 10-K) covering the period in which the frequency vote occurs.
  • TARP entities and foreign private issuers are exempted from the say-on-pay and frequency votes.
  • Issuers will not be required to file a preliminary proxy solely as a result of including a required say-on-pay vote or a frequency vote in their proxy.
  • Say-on-pay and frequency votes are executive compensation matters and brokers therefore may not vote uninstructed shares on these matters.

Disclosure of golden parachutes

The Reform Act adds new disclosure requirements for payments made to named executive officers in connection with certain change in control transactions. Proposed new Item 402(t) to Regulation S-K specifies a tabular format for this disclosure. The aggregate dollar values of the following elements of compensation separately must be quantified in the seven columns of the table:
  • Cash severance payments:
    • Stock awards for which vesting is accelerated;
    • In-the-money stock options for which vesting is accelerated;
    • Cash payments made upon cancellation of stock and option awards.
  • Pension and nonqualified deferred compensation benefit enhancements.
  • Perquisites and other personal benefits (for example; health and welfare), even if de minimis.
  • Tax gross-ups.
  • Other compensation.
  • The total amount payable in connection with the transaction.
For disclosure made in connection with a corporate transaction, the amounts in the table are generally quantified assuming that the transaction occurred on the latest practicable date and using the closing price of the common stock on that date.
The Item 402(t) table is to be accompanied by narrative and footnote disclosure describing:
  • Any material conditions or obligations applicable to the receipt of payment, including restrictive covenants.
  • The specific circumstances that would trigger payment.
  • Whether the payments will be made in a lump sum or annual instalments and the duration of the payments.
  • By whom the payments will be provided.
  • Any other material factors regarding each agreement.
The proposed rules expand the list of transactions set forth in the Reform Act in which disclosure is required to include proxy and consent solicitations, registration statements on Forms S-4 and F-4, going private transactions, third-party tender offers and similar transactions.

Vote on golden parachutes

The proposed rules require issuers to provide a separate shareholder advisory vote on the arrangements described pursuant to Item 402(t). The golden parachute vote is only applicable for proxy and consent solicitations and not the additional transactions described above. The golden parachute vote is only required for compensation paid by the target issuer to its named executive officers.
Compensation and arrangements are not subject to the golden parachute vote if they were subject to a prior general say-on-pay vote. In order to take advantage of this exemption, an issuer must have voluntarily included disclosure regarding the change in control arrangements in its annual meeting proxy statement in accordance with Item 402(t). In the event that compensation arrangements that were not subject to a prior say-on-pay vote were in place at the time of a transaction, issuers would need to segregate the required disclosure in two tables meeting the requirements of Item 402(t) showing the total amounts payable under all arrangements and just those new arrangement subject to the current vote.
Click here for more information on the proposed rules.