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Global Employee and Workplace Privacy Toolkit
Practical Law Toolkit w-008-6916 (Approx. 14 pages)
Global Employee and Workplace Privacy Toolkit
by Practical Law Data Privacy & Cybersecurity
| Maintained • ExpandAustralia, Canada (Common Law), European Union...Federal (Canada), Hong Kong - PRC, India, Malaysia, New Zealand, United Kingdom |
Resources to help organizations address employee and workplace privacy issues that arise across multiple jurisdictions. This Toolkit includes an overview of relevant data protection and privacy legal frameworks governing employee personal data in different regions, template employee and candidate privacy notices, and resources that address employees' data subject rights, employee health and medical information collection and processing, employee monitoring, whistleblowing programs, and workplace investigations.
Employers collecting employee and candidate personal data must comply with certain legal obligations when handling that data during recruitment, employment, and after termination. The legal frameworks and rules governing employees' personal data vary by jurisdiction and may include requirements to:
- Identify a legal basis for data processing.
- Provide employees and candidates with a privacy notice.
- Obtain employee or candidate consent.
- Restrict transfers of employee and candidate personal data to third parties or across borders.
- Provide employees with certain data subject rights.
Laws in certain jurisdictions may also provide employees with additional protections when employers:
- Process employee health and medical information.
- Monitor employees in the workplace.
- Conduct investigations involving processing employee personal data, including in connection with whistleblower reports.
This Toolkit provides resources designed to help counsel understand and meet their obligations under different employee privacy laws.
Resources by Topic
Privacy Notices
Global Standard Documents
Organizations may use these jurisdiction-neutral Standard Document privacy notices with the country-specific Practice Notes below to tailor notices to one or more jurisdictions:
Country-Specific Practice Notes
Organizations may use these country-specific Practice Notes to tailor the global privacy notices above to one or more jurisdictions:
Country-Specific Standard Documents
These Standard Documents are drafted to reflect law and practice in a particular jurisdiction:
- Recruitment and selection privacy policy (Australia)
Employee Health and Medical Information
Employee and Workplace Monitoring
Practice Notes, Expert Q&A, and Checklist
- Global Employee Monitoring: Overview (Global)
- Monitoring employees (England, Wales)
- Recording telephone calls and face-to-face meetings (England, Wales)
Standard Documents and Standard Clauses
- IT and Communications Systems Policy (Canada)
- CCTV policy (UK)
- Social media policy: International (Global)
- Social media policy (long form) (Australia)
- Social Media Policy (Canada)
Workplace Investigations and Whistleblower Programs
Practice Notes
- Guide to workplace investigations (Australia)
- Workplace Investigations: Overview (Canada)