Expert Q&A: SCOTUS on Affirmative Action and Religious Accommodations | Practical Law

Expert Q&A: SCOTUS on Affirmative Action and Religious Accommodations | Practical Law

An Expert Q&A with Julie Totten, Partner with Orrick Herrington & Sutcliffe LLP, on what employers need to know about recent US Supreme Court decisions affecting the workplace.

Expert Q&A: SCOTUS on Affirmative Action and Religious Accommodations

Practical Law Article w-040-0600 (Approx. 6 pages)

Expert Q&A: SCOTUS on Affirmative Action and Religious Accommodations

by Practical Law Labor & Employment
Law stated as of 31 Jul 2023USA (National/Federal)
An Expert Q&A with Julie Totten, Partner with Orrick Herrington & Sutcliffe LLP, on what employers need to know about recent US Supreme Court decisions affecting the workplace.
Practical Law reached out to Julie Totten for her thoughts on the US Supreme Court's recent decisions in:
Julie Totten is a Partner with Orrick Herrington & Sutcliffe LLP, where she leads the firm's Global Employment Law and Litigation Practice Group. Julie is a member of the Practical Law Labor & Employment 2023-2024 Advisory Board.

You have practiced in L&E for many years. Does this feel like a different sort of Supreme Court than we have seen in the past with respect to L&E issues?

Through its decisions in the Harvard/UNC and Groff cases, this Court has sent a clear message that it is not concerned with dismantling longstanding precedent. At the same time, however, some of the Court's other employment decisions follow precedent. For example in Helix Energy Solutions, the Court followed precedent holding that exempt employees must be paid on a salary basis in the absence of an appliable exemption. So it is a bit of mixed bag.

Affirmative Action

What potential implications does this decision have for workplace diversity, equity, and inclusion (DEI) programs?

The ruling does not have any immediate impact on the legal standards that govern DEI or affirmative action programs because the majority opinion did not directly address employment or contract decision-making by private entities. Additionally, the law had already been that employment and contracting decisions may not rely upon race, color, ethnicity, or other protected characteristics as a selection factor, whereas it was previously permissible in the college admissions context. With that said, private employers' DEI programs have increasingly become a target of judicial oversight, legislative enactments, political hostility, and legal challenges. That focus has now been sharpened. And we have already seen evidence of the sharper focus from the letter issued by thirteen Republican Attorneys Generals to 100 CEOs of the country's largest companies, warning that race may not be used as a factor in employment-related decision-making.

Apart from DEI programs, what other implications does this decision have for employers?

Justice Gorsuch's concurrence highlighted that the current EEO-1 categories are both overinclusive and underinclusive and they do not adequately capture the diversity of the American workforce. Given his statements, we may see action by the EEOC to amend the categories, or alternatively, the EEOC could offer additional guidance clarifying the meaning of the categories.
Additionally, at the top of mind of many companies is how they can maintain a diverse pipeline of potential talent. Because colleges and universities are no longer permitted to consider race as a factor in admissions decisions, there will likely be a ripple effect on the pool of diverse applicants in the workforce.

Do you anticipate similar challenges to Title VII in the near future?

Yes, definitely. Even prior to the Supreme Court's decision, we had already seen activity on this front. For example, in 2020, a North Carolina jury awarded David Duvall $10 million in punitive damages in a "reverse discrimination" case against his former employer, Novant Health Foundation. Duvall claimed he was fired in a restructuring to further Novant's stated diversity goals. Evidence presented at trial included: that bonuses were paid to executives who achieved certain DEI metrics; that the committee in charge of the DEI program had set targets for the workforce to mirror the community; and that Duvall was told when he was fired that the company was "moving in a different direction." The jury ruled in favor of Duvall and awarded him $10 million in punitive damages. The District Court later reduced the punitive damages to $300,000, but Duvall was awarded $3.89 million in total, including backpay, front pay, attorneys' fees, and punitive damages. Now, with the Supreme Court's ruling, I expect the activity in this area will increase.

Religious Accommodations

Do you think the religious accommodation standard set out by Groff has made things clearer or less clear for employers?

As noted above, the Groff decision expanded the extent to which employers must go to accommodate the religious views of their employees. The Supreme Court rejected the prior standard, which permitted an employer to decline a religious accommodation if the accommodation posed more than a "de minimis" hardship on the employer. Justice Alito, writing for the majority, wrote, "[w]hat is most important is that 'undue hardship' in Title VII means what it says, and courts should resolve whether a hardship would be substantial in the context of an employer's business in the commonsense manner that it would use in applying any such test." Notably, however, the Court declined to incorporate the undue hardship test under the Americans With Disabilities Act (ADA), which requires significant difficulty and expense. Thus, there is some confusion around what the exact standard is now.
The Court did say, however, that "[a] good deal of the EEOC's guidance in this area is sensible and will, in all likelihood, be unaffected by the Court's clarifying decision" and noted that "courts must apply the test to take into account all relevant factors in the case at hand, including the particular accommodations at issue and their practical impact in light of the nature, size, and operating cost of an employer." Thus, while the standard is not crystal clear, the Court provided some guidance on how to best tackle the accommodations analysis.

What policy or practice changes do you suggest employers consider in light of the Groff decision?

  • Review and revise handbooks to include a policy addressing religious accommodations and ensure that the policy correctly states the undue hardship standard. While the policy could potentially be merged with other types of accommodations, be cautious in any definitions regarding undue hardship since the Supreme Court specifically rejected use of the ADA definition and instead instructed courts to make undue hardship decisions in a "commonsense manner" based on Title VII's statutory framework.
  • Train HR, managers, and recruiters regarding the new standard and how it should be applied in the workplace.
  • Prepare in advance for analyzing and addressing religious accommodation requests. Assess the "conduct of the business" and what "substantial increased costs" may arise when employees are absent.
  • Assess in advance whether there are operational changes or modifications that can be offered as an accommodation that do not pose a "substantial increased cost" on the business.
  • Review job descriptions to ensure all essential job functions are included.

Is there one highlight that employers should keep in mind for policies and practices in light of these decisions?

Employment law is incredibly dynamic. To put itself in the best position to defend against claims, a company should regularly review and audit its employment-related policies and practices to keep pace with the changing laws.