Digital Business in Japan: Overview | Practical Law

Digital Business in Japan: Overview | Practical Law

A Q&A guide to digital business in Japan.

Digital Business in Japan: Overview

Practical Law Country Q&A 5-621-1305 (Approx. 22 pages)

Digital Business in Japan: Overview

by Hiroyasu Kageshima, Hiroyuki Yamauchi and Ayaka Kondo, Ushijima & Partners
Law stated as at 01 Mar 2023Japan
A Q&A guide to digital business in Japan.
The Q&A gives a high level overview of matters relating to: regulations and regulatory, legislative and industry bodies for doing business online; setting up an online business; running a business online, including electronic contracts and e-signatures; implications of running a business online, including data protection, privacy protection and cybersecurity; rules relating to linking, framing, caching, spidering and metatags; jurisdiction and governing law; domain names; advertising and marketing; tax; protecting an online business and users; insurance; and proposals for reform.

Regulatory Overview

1. What regulations apply for doing business online (for business-to-business and business-to-consumer)?
Japan does not have a special legal regime governing digital business. There are a variety of laws and regulations relevant to digital business. Some of the laws are specific to online business, while others apply to all business activities.
These are the main applicable laws and regulations together with some recent relevant amendments:
  • Act on Special Provisions to the Civil Code on Electronic Consumer Contracts (Act No. 95 of 29 June 2001) (Electronic Contract Act). This Act provides special provisions to the Civil Code (Act No. 89 of 1896) in cases where there are certain mistakes in business-to-consumer (B2C) electronic transactions.
  • Consumer Contracts Act (Act No. 61 of 12 May 2000). Under this Act, consumers can rescind their intention to offer or accept a contract when the consumers have misunderstood, or were distressed by, certain acts of the business operator.
    It also nullifies any clauses (in whole or in part) that exempt business operators from liability for damages or other unfair harm to consumers' interests. Under the amended law, which will come in force on 1 June 2023, ambiguous or over-broad exemption or limitation clauses in favour of the business operator will be invalid.
  • Act on Specified Commercial Transactions (Act No. 57 of 4 June 1976). This Act provides advertising regulations with respect to mail order sales.
  • Act on the Protection of Personal Information (Act No. 57 of 30 May 2003) (APPI). This Act prescribes the duties to be observed by entities handling personal information and data.
  • Act on Regulation of Transmission of Specified Electronic Mail (Act No. 26 of 17 April 2002). This Act prohibits, among other things, transmission by email of advertisements (like spam mail) against the wishes of the recipient.
  • Payment Services Act (Act No. 59 of 24 June 2009). This Act regulates payment services, including prepaid payment instalments, fund transfers and exchange services for crypto-assets.
  • Telecommunications Business Act (Act No. 86 of 25 December 1984). This Act regulates telecommunications (telecoms) businesses. A telecoms carrier which mediates users' communications through a telecoms system must obtain a registration or file a notification to operate a telecoms business, such as a dating service or closed chat room service.
    Under the amended law, which will come in force on 16 June 2023, certain internet search services and SNS providers will also have to file a notification. In addition, certain telecoms carriers will have to provide information on cookies.
  • Act for the Protection of Consumers who use Digital Platforms (Act No. 32 of 10 May 2021). This Act prescribes the duties of digital platform providers among others. It also provides the right to request the disclosure of seller information when necessary, for example when consumers make a claim for damages.
The Ministry of Economy, Trade and Industry issued Interpretative Guidelines on Electronic Commerce and Information Property Trading in March 2002. The latest amendment was made in April 2022. The Guidelines were created with a view to enhancing predictability for concerned parties and facilitating trade by clarifying how the Civil Code and other relevant laws are applied to various legal issues relating to electronic commerce and information property trading.
The Bill on Improvement of Transparency and Fairness of Specific Digital Platforms was enacted in 2021. Under this Bill, major operators of digital platforms, such as cybermall operators, must:
  • Disclose conditions of contracts.
  • Take necessary measures to promote a mutual understanding between the operator of digital platforms and users which provide goods on the platforms.
  • File a report on the state of disclosure of conditions of contracts and the state of necessary measures taken to the Economy, Trade and Industry Minister.
2. What legislative bodies are responsible for passing legislation in this area? What regulatory and industry bodies are responsible for passing regulations and codes in this area?
The Diet is the sole legislative body in Japan. Japanese laws passed by the Diet often set out broad parameters and objectives and then authorise relevant government ministers to make further, more detailed regulations.
The relevant statute specifies which regulatory body is responsible for enacting regulations. For example, the Personal Information Protection Commission (PPC) enacts regulations under the APPI, and the Ministry of Economy, Trade and Industry enacts regulations under the Electronic Contract Act and the Act on Specified Commercial Transactions. The Ministry of Internal Affairs and Communications enacts regulations under the Act on Regulation of Transmission of Specified Electronic Mail.
The Digital Agency was established in September 2021 to facilitate the digital transformation of Japanese society.

Setting up a Business Online

3. What steps must a company take to set up an existing/new business online?
Setting up an online business in Japan involves the same legal process as setting up a "bricks and mortar" business.
To access the Japanese market effectively, the website of the entity, regardless of form, must be in Japanese. This is not a legal requirement, but it is a practical reality. Very few online businesses will succeed if their goods and services are available only through a website in a foreign language. The Japanese language is used by nearly 100% of the population. The non-Japanese speaking foreign community represents a small percentage of the total population. Despite this, businesses and other entities are increasingly including a bilingual button that allows individuals to switch between Japanese, English and sometimes Chinese. The content of the non-Japanese webpage is frequently little more than a summary of what is included on the Japanese webpage.
4. What types of parties can an online business expect to contract with?
An online business can expect to contract with the following parties:
  • An internet service provider.
  • A web designer or web developer.
  • A domain name provider.
  • Inventory and supply chain management.
5. Is there any law or guidance that might affect the design of the website or app (for example, relating to access by disabled people or children)?
Where goods are sold or services provided through a website or app, the following information must be indicated on the web page or app page:
  • Quantity.
  • Sales price and consideration.
  • Time and method of payment.
  • Time of delivery, transfer, and provision.
  • If there is a time limit for application, the fact and details of such time limit.
  • Matters concerning withdrawal and cancellation of application.
    (Article 12-6, Act on Specified Commercial Transactions).
Companies must endeavour to improve the structure of their website/app, maintain equipment, provide training for the relevant staff and address any other aspects of the digital environment to eliminate social barriers and/or accessibility (Article 5, Act for Eliminating Discrimination against Persons with Disabilities).
There is no specific law or guidance relating to access by children. However, an electronic contract entered into by a minor (below the age of 18) without parental consent is rescindable, unless the minor acts fraudulently to make the other party mistakenly believe that they are an adult, or have obtained parental consent (in which case the contract cannot be rescinded). Some companies take appropriate measures to prevent minors from entering into a transaction without parental consent, by requiring the contracting party to input their date of birth (or age) on the screen.
6. What are the procedures for developing and distributing an app?
There are no specific legal requirements that apply to the development and distribution of apps. To be successful, the app must be in Japanese and be able to run on a mobile or smart phone. Japanese people are increasingly using mobile or smart phones as their primary method of accessing the internet. Many app developers provide versions of their apps optimised for mobile use.
However, the Japan Fair Trade Commission has reported that the following app developer agreements can violate the Act on Prohibition of Private Monopolisation and Maintenance of Fair Trade in Japan.
  • Where a digital platform operator with a superior bargaining position provides an unreasonable disadvantage to a developer in the light of normal business practice, such as revising terms to either:
    • raise fees developers pay to digital platform operators; or
    • make it a duty to use a new service and set fees for it.
  • Where digital platform operators offer a most-favoured-nation clause to developers.
  • Where a digital platform operator unreasonably forces the user to make electronic payment through an app and prohibits payment outside of an app, restricts the price of a payment outside of an app, or unreasonably prevents a developer from providing information on payments made outside of an app.

Running a Business Online

Electronic Contracts

7. Is it possible to form a contract electronically? Are there any limitations?

Requirements

An agreement in Japan, including an electronic contract, is in principle formed only by offer and acceptance without requiring the preparation of documents or any other formalities, except as otherwise provided by laws and regulations. Exceptions to the general rule exist mainly in the area of consumer protection. For example, in B2C electronic transactions, if the company has not taken measures to reconfirm the consumer's offer, any contract made due to the consumer's error is rescindable in principle (Article 3, Electronic Contract Act).
Conversely, if the company has taken reconfirmation measures and there is gross negligence on the part of the consumer, the company can assert the valid formation of a contract. For example, the business entity needs to construct a webpage on which either:
  • Consumers can clearly understand that they are making an offer by clicking a certain transmission button.
  • The concrete contents of a consumer's offer are plainly displayed and the consumer is given an opportunity to revise it before making the final offer.
    (I-1-2, Interpretative Guidelines on Electronic Commerce and Information Property Trading.)
There is no legal statutory "cooling off" period in mail order sales such as electronic transactions, apart from in designated sectors. However, unless the seller has indicated special provisions on withdrawal of the offer or cancellation in its advertisement, the person who made the offer (or the purchaser) can withdraw their offer for a sales contract or cancel the sales contract up to eight days after the date on which the purchaser delivered the goods or transferred the rights (Article 15-3(1), Act on Specified Commercial Transactions).

Click-Wrap Contract

If the user is aware of the contents of the licence agreement before clicking on the button "I Agree (to the licence agreement)", where they click the button with intent to conclude a licence agreement, the licence agreement is formed. Where this happens, the click-wrap contract is enforceable.

Browse-Wrap Contract

Offer or acceptance by a consumer will not be found, and a licence agreement cannot be formed, where:
  • The online screen is configured in such a way that consumers move from an online contract screen to a licence agreement screen using a link.
  • A link is hard to find.
  • The agreement of consumers to the licence conditions is not required before they click on the purchase button.
In such a case, the browse-wrap contract will not be enforceable.

Shrink-Wrap Contract

There is some controversy concerning the validity of shrink-wrap contracts. If the user is aware of the contents of a licence agreement before breaking the seal of the media (such as a film wrap or seal), and they proceed to break the seal with intent to conclude a licence agreement, the licence agreement is formed. In such a case, the user cannot return the product on the grounds that they did not consent to the agreement. If information on the film wrap, the seal or the like is adequate and recognisable to the user and was broken, it is generally difficult for the user to assert that they are not bound by the contents of a licence agreement, although this depends on the facts in the actual case. However, if the user could have not been aware of the contents of the licence agreement, they can return the product even after they have broken the seal.

Limitations

There are no major limitations in relation to electronic contracts and most contracts can be concluded electronically in Japan. However, to prevent future conflicts, there are some contracts that must be concluded in writing. The major contract types that cannot be formed electronically are:
  • Fixed-term land lease agreements (Article 22, Act on Land and Building Leases).
  • Fixed-term land lease agreements for business purposes (Article 23(3), Act on Land and Building Leases).
  • Fixed-term building lease agreements (Article 38(1), Act on Land and Building Leases).
  • Enterprise mortgage agreements (Article 3, Enterprise Mortgage Act).
Moreover, in some types of contracts, additional requirements are required when executing an electronic contract. For example, the Construction Business Act requires obtaining the agreement of the other party and meeting specific technical criteria to enter into an electronic contract for construction work (Article 19(3)).
8. What laws govern contracting on the internet?
Contracts are governed generally by the provisions of the Civil Code (as amended). Business to business (B2B) contracts are also governed by the provisions of the Commercial Code (Act No. 48 of 1899, as amended). In B2C electronic contracts, the Electronic Contract Act applies.
There is also no material difference whether the contract is for the supply of goods, services or digital products, other than generally applicable rules for certain regulated industries or for goods, services and digital products prohibited by Japanese public policy.
Japan has extremely strict gun, sword, and drug control laws. The latter include laws for prescription drugs that have been approved in one country, and are available on the internet, but have not been approved for use in Japan. Importing regulated or prohibited products purchased online could result in the arrest and prosecution of the buyer. The seller could also be subject to arrest and prosecution, assuming the authorities can obtain jurisdiction over the person selling the prohibited articles in Japan.
Japan has also amended the Criminal Code and enacted laws aimed at protecting children on the internet, such as the Act on Punishment of Activities relating to Child Prostitution and Child Pornography, and the Protection of Children (Act No. 52 of 26 May 1999). Of particular concern to the National Police Agency are internet dating sites that can be used to lure teenagers into prostitution and pornography.
9. Are there any data retention requirements in relation to personal data collected and processed through electronic contracting?
A business operator handling personal information must strive to keep personal data accurate and up to date within the scope necessary for its use, and to delete the personal data without delay when such use has become unnecessary (Article 22, APPI).
The APPI also provides that, when a business operator handling personal information provides personal data to a third party, the following must take place:
  • The transferring party must record and save the date of the transfer and the name of the third party to whom information has been transferred.
  • A third party which receives personal data must confirm, record and save the name of the entity which provided the personal data and the manner in which the original entity acquired that information.
  • The exact details of the information required to be recorded, and the retention period for such information, will be determined by a PPC ruling.
    (Article 29 and 30, APPI)
Where a business operator who is required to preserve books and documents related to income tax or corporate income tax conducts electronic transactions, they must preserve the transaction information with respect to those electronic transactions for seven years (Article 7, Act on Special Provisions concerning Preservation Methods for Books and Documents Related to National Tax Prepared by Means of Computers; Article 59, Regulation for Enforcement of the Corporation Tax Act).
Where a business operator who sends electronic mail as a means of advertising for its own sales activities or for others receives requests or consents from receivers to send the electronic mail prior to their transmission, they must preserve the documents that evidence those requests/consents (Article 3(2), Act on Regulation of the Transmission of Specified Electronic Mail).
10. Are there any trusted site accreditations available to confirm that the website has complied with minimum cybersecurity standards?
A number of internationally trusted site accreditation organisations operate in Japan. One domestic entity is JIPDEC, established as a non-profit organisation in 1967 under the auspices of the Ministry of Economy, Trade and Industry.
JIPDEC operates the "PrivacyMark" system. It assesses a business operator's framework and operations for the processing of personal information in a secure and appropriate manner, and if the business operator meets the standardised requirements for the secure processing of personal information, JIPDEC permits the operator to use the PrivacyMark.
11. What remedies are available for breach of an electronic contract?
The remedies for breach of an electronic contract are essentially the same as those for non-electronic contracts. They include monetary damages, injunctions and rescission. There is no difference between remedies for businesses and remedies for consumers.

E-Signatures

12. Does the law recognise e-signatures or digital signatures?
Japanese law recognises e-signatures.

Applicable Legislation and Use

The Act on Electronic Signatures and Certification Business (Act No. 102 of 31 May 2000) (Electronic Signature Law) took effect from April 2001.

Definition of E-Signatures/Digital Signatures

An e-signature as used in compliance with the Electronic Signature Law is a measure taken with respect to information that can be recorded in an electromagnetic record (a record in electronic, magnetic or any other form not perceivable by human senses and that is used for information processing by computers), and that meets both of the following requirements:
  • It indicates that the person who has taken the measure created the information.
  • It confirms whether the information has been altered.
    (Article 2(1), Electronic Signature Law.)
An e-signature which meets the above requirements and which can be performed by the principal through the appropriate management of codes and properties necessary to perform them is presumed to be authentic if it is performed by the principal in relation to information recorded in the electromagnetic record (Article 3, Electronic Signature Law). However, e-signatures are not a mandatory requirement for the formation of an electronic contract.

Format of E-Signatures/Digital Signatures

An e-signature must meet the requirements listed above. In addition, an e-signature that is presumed to be authentic is limited to one which can be performed only by the principal through appropriate management of codes and properties necessary to perform it (Article 3, Electronic Signature Law). Although there is no requisite format for e-signatures, public key cryptography is used extensively. E-signatures forming part of a Japanese government initiative are expected to prove popular, since they are stored on an individual number card to be issued to Japanese residents under the social security and tax number system introduced in 2016.

Popularity of E-Signatures

According to JIPDEC, 69.7% of companies in Japan had introduced a system for e-contracts as of January 2022. However, e-signatures which meet the requirements of Article 2(1) of the Electronic Signature Law are not used in all electronic contracts.
13. Are there any limitations on the use of e-signatures or digital signatures?
There are no limitations on the use of e-signatures in Japan.

Implications of Running a Business Online

Data Protection

14. Are there any laws regulating the collection or use of personal data? To whom do the data protection laws apply?
The collection and use of personal data is regulated by the APPI. The APPI applies to any business operator handling personal information, including an operator using a personal information database for its business.
A digital platform provider, such as a cybermall operator, auction site operator or online search service to whom a consumer provides their personal data in exchange for using the platform's service(s), must not:
  • Acquire personal data without informing the consumer of the purpose of its use.
  • Acquire or use personal data against a consumer's will beyond the scope necessary for achieving the purpose of use.
  • Acquire or use personal data without taking necessary and appropriate measures for safety management of personal data.
  • Force a consumer who uses the provider's service continually to provide personal data and other economic benefits such as extra payments in addition to providing personal data in exchange for using the service. Where additional services are provided however, asking for additional personal data and other economic benefit in exchange for such additional services is usually not a problem.
    (Act on Prohibition of Private Monopolisation and Maintenance of Fair Trade, and the Abuse of Superior Bargaining Position in Transactions between Digital Platform Operators and Consumers Who Provide Personal Information, etc. guidance.)
For further information on data protection laws in Japan, see Data Protection in Japan: Overview.
15. How does the law define personal data or personal information?
Personal information is regulated by the APPI and is defined as any information about a living individual which can identify the specific individual by name, date of birth or other description contained in the information (including information which allows easy reference to other information and enables the identification of the individual).
The APPI designates an "individual identification code" as personal information. "Individual identification code" means an identification code prescribed by cabinet order, including any character, letter, number, symbol, or other code that:
  • Can biometrically identify a specific individual when used by computers.
  • Is assigned for the use of services provided to an individual or the purchase of goods sold to an individual, or recorded on a card or other document issued to an individual to identify a specific user.
In addition, the APPI has designated certain personal information as "special care required personal information", which is personal information that identifies, among other things, a principal's:
  • Race.
  • Creed.
  • Social status.
  • Medical history.
  • Criminal record.
  • Status as a victim of a crime.
Under a cabinet order, the handling of this type of personal data requires special care to ensure that the principle is not subject to unfair discrimination, prejudice, or any other disadvantage.
16. Are there any limitations on collecting, storing or using personal data?
A business operator handling personal information:
  • Must specify the purpose for which it is used. The statement of purpose can only be changed to the extent to which it can be reasonably considered that the purpose after the change is related to that before the change (Article 17, APPI).
  • Cannot handle it beyond the scope necessary for the achievement of the statement of purpose without the prior consent of the data subject (Article 18(1), APPI).
  • Must not use personal information in a way that could leading to unlawful or unfair acts (Article 19, APPI).
  • Must not acquire personal information by deceptive or other wrongful means (Article 20(1), APPI).
  • Must not acquire "special care required personal information" (see Question 15) without obtaining the prior consent of the data subject (Article 20(2), APPI).
When personal information is acquired, the acquiring business must notify every relevant person either individually or by public notice of the purpose for which it is used (Article 21(1), APPI). A business must expressly disclose the purpose in advance, when it acquires personal information from such a person directly by means of a written document or electronic method, except where acquisition is urgently required for the protection of the life, body or property of an individual (Article 21(2), APPI).
A business operator handling personal information must:
  • Take "necessary and proper measures for the prevention of leakage, loss or damage, and for other security control of the personal data" (Article 23, APPI).
  • Exercise necessary and appropriate supervision over employees and other trustees with access to personal data (Articles 24 and 25, APPI).
  • Keep retained personal information up to date within the scope of the statement of purpose (Article 22, APPI).
In addition, certain cases of leakage, loss or damage of the data must be reported to the Personal Information Protection Commission and be notified to the data subject (Article 26, APPI).
A business operator is prohibited from providing personal data to a third party without consent with the following exceptions:
  • Delegation: where the entity processing personal information entrusts a third party with the processing for the purpose of achieving an aim which is within the scope of the purpose of use (for example, a data processing company).
  • Joint use: where the entity processing personal information shares this processing and is entitled to share the personal data with another entity, usually an affiliate.
  • Opt-out: the entity processing personal data (excluding special care required personal information) can provide personal data to a third party if it gives the customer a notice of such activities and allows the customer to suspend the transfer of data to the third party on request. Providing personal data under the opt-out mechanism requires notification to the PPC, and this notification is disclosed on the PPC's website.
    (Article 27, APPI.)
A business operator retaining personal data:
  • Must correct any false information at the request of a party whose personal data is being retained (Article 34, APPI).
  • Discontinue using or erase retained personal data where they:
    • Are found to be handling the personal data in violation of Article 18 and 19; or
    • Have acquired the data in violation of Article 20.
    If it is not practical to discontinue use or to erase the data, the business operator must take "necessary alternative measures to protect the rights and interests of the person" (Article 35, APPI). Complaints about the handling of personal data must be dealt with appropriately and promptly.
There are no restrictions on the storage of personal information in the cloud provided that the storage arrangements meet the obligations of the APPI. The Ministry of Economy, Trade and Industry has published Guidelines on Information Security Management for Use of Cloud Services, which describe what cloud users and operators should do to ensure information security.
A business operator handling personal information must not provide a third party located in another country with personal data without first obtaining the data subject's consent. However, a business operator handling personal information may provide a third party in another country with personal data without such consent if that third party:
Is located in countries which are considered to have an adequate level of protection specified by a ruling of the PPC.
Has the adequate protection measures designated by a ruling of the PPC.
EEA countries and the UK are designated as the countries which have an adequate level of protection.
Where handling personal data in a foreign country, it is necessary to understand the systems and rules concerning the protection of personal data in the relevant foreign country and take security control measures (Article 23, APPI and General Guideline 10-7).
For example, where using cloud services provided by a third party in a foreign country:
  • The name of the country where the cloud service provider is located and the name of the country where the server on which the personal data is stored is located must be made clear.
  • The details of the security control measures taken based on the understanding of the systems and so on of the foreign country must be made available to the data subject.
17. Can government bodies access or compel disclosure of personal data in certain circumstances?
The police can access or compel disclosure of personal data under a lawfully issued search warrant. Also, a business operator handling personal information must disclose personal data (among others):
  • When reporting doubtful transactions by financial institutions (Article 8(1), Act on Prevention of Transfer of Criminal Proceeds (Act No. 22 of 31 March 2007, as amended)).
  • When reporting payments and notifications of payments to the district director of the tax office (Article 225(1), Income Tax Act (Act No. 33 of 31 March 1965)).
  • In response to requests from any investigative organisations (Article 197(ii), Code of Criminal Procedure).

Privacy Protection

18. Are there any laws regulating the use of cookies, other tracking technologies like digital fingerprinting, or online behavioural advertising?
There is no specific law restricting, or imposing conditions on, the use of cookies. While cookies themselves are basically not deemed to be personal information, any information, including cookies, which allows easy reference to other information and enables the identification of the specific individual falls under personal information. In this case, the prior consent of the data subject is required to provide cookies to third parties.
Even when acquiring Personally Referable Information such as cookies that by themselves do not identify an individual, the consent of the data subject is required if the information is acquired as personal data, such as by adding it to personal data after acquisition (Article 31(1), APPI).
In addition, under the amended Telecommunications Business Act, certain telecoms carriers must notify users of the content of information about them that is to be transmitted by cookies and the telecoms facilities to which such information is to be sent, or place such information where such users can access it (Article 27-12). However, this does not apply:
  • When necessary for the implementation of services.
  • In the case of first-party cookies.
  • Where the user consents to the transmission of information.
  • Where opt-out measures are taken.

Cybersecurity

19. What measures must contracting companies or internet providers take to guarantee internet transactions' security?
Under the Instalment Sales Act (Act No. 159 of 1 July 1961), credit cards' member stores and so on should take proper management of credit card numbers, which effectively means either not storing such data, or implementing the Payment Card Industry Data Security Standard (PCIDSS).
20. Is the use of encryption required or prohibited in any circumstances?
Encryption is neither required nor prohibited. It is, however, used by online businesses to assure consumers and customers that the information they provide is safe.
21. Are electronic payments regulated?
The Payment Services Act regulates payments made using prepaid-type electronic money. The Act stipulates various obligations such as notification, registration and the establishment of information security management. The Act also provides regulations for funds transfer service providers and crypto-assets exchange service providers. Any company providing these services must be registered with the Japanese Government.
There is a duty to report designated payments into or out of Japan to the Bank of Japan (Foreign Exchange and Foreign Trade Control Act (Act No. 228 of 1 December 1949, as amended)). There is also a duty to prevent money laundering by such means as confirming designated information when making a transaction, or reporting a suspicious transaction to a government agency (Act on Prevention of Transfer of Criminal Proceeds).
In addition to the major regulations mentioned above, there are various laws and regulations relating to financial services, such as the:
  • Money Lending Business Act (Act No. 32 of 1983).
  • Instalment Sales Act.
22. Do any specific rules or guidance apply to websites aimed at (or that might be accessed by) children?
There are no specific rules that apply if the site is aimed at children.
An electronic contract by a minor (below the age of 18) without parental consent is valid in principle unless they or their parent cancel the contract by rescinding their manifestation of intention (Article 5(1) and (2), Civil Code). However, if a minor acts fraudulently to make the other party mistakenly believe that they are an adult, or have obtained parental consent, that minor cannot rescind the manifestation of intention (Article 21, Civil Code).
A business operator handling personal information must obtain the prior consent of the data subject to provide the personal data to a third party (Article 27, APPI) (see Question 16).
Where a child has no ability to understand the results arising from their consent to the handling of personal information, the consent of the child's attorney-in-fact must be obtained.
23. Are there any laws protecting companies within your jurisdiction that resell or market online digital content, services or software licences provided by a supplier outside the jurisdiction?
There are no laws protecting companies that resell or market online digital content, services or software licences provided by a supplier outside the jurisdiction.

Linking, Framing, Caching, Spidering and Metatags

24. Are there any limitations on linking to a third-party website and other practices such as framing, caching, and spidering?

Linking and Framing

In principle, it is permitted to link to any third-party website in Japan. However, where a link is configured so that a viewer could be confused between the contents of the linking website and the site to which it is linked, this can constitute infringement of a copyright holder's moral rights under the Copyright Act (Act No. 48 of 1970, as amended).
Linking and framing can also fall within the definition of unfair competition if the product identification of the operator of the linked page is configured so that users are misled into confusing the linking page with the linked page. The same applies where a well-known product identification is used as if it were the product identification of the operator of the linking page.
Finally, setting up a linked website can constitute infringement of a trade mark if it appears to the website's users that the linking site is the origin of another person's trade mark.

Caching and Spidering

Caching in cache servers, and reproduction in conjunction with the exploitation of works on a computer, are both permitted (Articles 47-4, Copyright Act).
Spidering by an internet search engine is also permitted (Article 47-5, Copyright Act).
25. Are there any limitations on the use of metatags or advertising keywords?
There is no limitation on the use of advertising keywords. However, if a company uses another company's trade mark, that company may be liable under tort law as a free rider, and liable under the Unfair Competition Prevention Act.
Displaying a website using a title tag or description tag including the trade mark of another company in the source code can constitute trade mark infringement or an act of unfair competition, while using a keywords tag including the trade mark of another company does not constitute trade mark infringement.

Domain Names

26. What limitations are there in relation to licensing of domain names?
To register a co.jp domain name, a company must be established in Japan. Foreign companies can meet this requirement by, for example, having a registered branch office.
27. Can use of a domain name confer rights in a word or phrase contained in it?
.Jp domain names are registered on a first-come, first-served basis, usually within a day or two of application. However, a registration made or used in bad faith can be contested at the agency authorised by the Japan Network Information Centre (JPNIC). The authorised agency is the Japan Intellectual Property Arbitration Centre (JIPAC).
Acquiring or holding the right to use a domain name that is identical or similar to another person's specific indication of goods (a name, trade name, trade mark, mark, or any other indication of goods or services relating to a person's business), or the use of any such domain name to acquire an illicit gain or cause injury to another person, is deemed to be unfair competition (Article 2(1), (xix), Unfair Competition Prevention Act (Act No. 47 of 19 May 1993)).
Using another company's trade mark for domain could infringe its right of trade mark.
28. What restrictions apply to the selection of a business name, and what is the procedure for obtaining one?
For all Japanese companies, the government maintains a list of corporate names that have already been registered. If a proposed business name is not already in use, it will be available unless it violates the trademark of another business.
A Japanese company must use in its company name the words Kabushiki-Kaisha (stock company), Gomei-Kaisha (general partnership), Goushi-Kaisha (limited partnership) or Goudou-Kaisha (limited liability company).
Names contrary to public order, good morals or the laws of Japan are also prohibited. The same rules apply to domain name registration.

Jurisdiction and Governing Law

29. What rules do the courts apply to determine the jurisdiction and governing law for internet transactions (or disputes)?

Jurisdiction

In principle, Japanese courts honour choice of jurisdiction clauses in contracts, including the selection of arbitration over litigation. Where there is no choice of jurisdiction clause, a court in Japan will have jurisdiction over an action against a person who has a domicile in Japan or against a juridical person or any other association or foundation whose principal office or business office is located in Japan (Article 3-2, Code of Civil Procedure). Even if the defendant has no domicile, principal office or business office in Japan, a court in Japan may have jurisdiction depending on the circumstances of the case (Article 3-3, Code of Civil Procedure).
Even where Japanese courts have jurisdiction over an action (excluding those that can only be filed in Japan), the court can dismiss without prejudice all or part of it if hearing the case in Japan would impair fairness between the parties or hinder efficiency of the hearing. The circumstances it would take into consideration when making such a decision include:
  • The nature of the case.
  • The burden on the defendant to answer the claim.
  • The location of the evidence.
  • Any other factors.
    (Article 3-9, Code of Civil Procedure.)
An action relating to a business involving consumer contracts (excluding labour contracts) which is brought by a consumer against a business operator can be filed with a court in Japan if the consumer is domiciled in Japan at the time the action is filed or the contract is entered into (Article 3-4(1), Code of Civil Procedure). There are no special rules for business customers.

Governing Law

Conflicts of law are governed by the Act on the General Rules of Application of Laws (Act No. 10 of 1898, as amended by Act No. 78 of 21 June 2006).
A choice of law provision made by the parties will be respected by the courts in Japan (Article 7, Act on the General Rules of Application of Laws).
In the absence of a choice of law by the parties, a legal act will generally be governed by the law of the place with which the act is most closely connected at the time of the act. The law provides a number of more specific rules intended to assist a judge in selecting the applicable law.
There are also special rules for consumer contracts in favour of selecting the law of the consumer's habitual residence. If the consumer has indicated their intention to the business operator that a specific mandatory provision in the law of that residence should be applied, the provision will also apply to the matters specified under it with regard to the formation and effect of the consumer contract. There are no special rules for business customers.
Finally, there is a public policy override in cases where foreign law governs. The classic example is punitive damages, which are void in Japan as contrary to public policy.
30. Are there any alternative dispute resolution/online dispute resolution (ADR/ODR) options available to online traders and their customers?

ADR/ODR Options

The options that online traders and customers can use for ADR are the standard Japanese procedures, such as arbitration, conciliation, and mediation of settlement.
In the case of arbitration, the party that wants to use such a procedure must ensure that there is an arbitration agreement between the parties. The arbitration agreement confirms that the parties will leave the resolution of civil disputes to an arbitrator or arbitrators and accept the arbitral award. If the parties conclude an arbitration agreement, they cannot file for a civil dispute. One party must respond to the other party's application for arbitration. Moreover, the arbitral award has the same effect as a final and binding judgment.
In cases involving conciliation and mediation of settlement, participation or renouncement of the procedure, the parties choose to consent to or reject a settlement offer. However, as a settlement agreement reached in this way has the effect of a general agreement under the civil code, there is no power of enforcement.
There are several ADR organisations in Japan such as the:
  • Japan Commercial Arbitration Association (JCAA).
  • Dispute Resolution Centre in many Japanese Bar associations.
  • Software dispute resolution centre administered by the Software Information Centre.
  • JIPAC.
  • Dispute Resolution Commission administered by the National Consumer Affairs Centre of Japan.
The largest B2C ADR organisation in Japan is the EC Network. Small and medium sized enterprises tend to use an arbitration organisation because they often lack the experience and know-how to deal effectively with consumer complaints. The members of the EC Network can take advantage of ADR or ODR administered by the EC Network. Complaints are handled exclusively by email and the service is free of charge to consumers. The EC Network handles around 50 to 60 complaints a month.
The Japanese Government set up a council in October 2020 to analyse and study ODR and promote both the implementation and use of ODR in Japan. This council is currently holding study sessions on a regular basis, but no conclusions have yet been reached.
There are no requirements to notify customers of the availability of these dispute resolution options other than the requirements contained in the APPI. Under the APPI, a business operator handling personal information must make the following information accessible to persons if the business operator is an enterprise covered by an accredited Personal Information Protection Organisation:
  • The name of the Personal Information Protection Organisation.
  • How to submit an application to resolve the complaint.

Remedies

Where online traders and customers use conciliation or mediation of settlement as an ADR method, these are simply voluntary dispute resolution solutions and there is no power to enforce the outcome of the resolution process. However, where arbitration is used, the arbitral award is legally enforceable.

Advertising/Marketing

31. What rules apply to advertising goods/services online or through social media and mobile apps?
Advertising goods and services online or via social media is subject to the same basic rules that apply to all advertising. Essentially, false or misleading advertising is prohibited. The following are of particular relevance:
  • The Act on Regulation of the Transmission of Specified Electronic Mail. Under this Act, a sender is prohibited from:
    • using emails to advertise or promote its own, or others', sales activities;
    • sending such emails to a person who has not given their consent or asks them not to be sent.
    When such emails are used, the sender must include the information listed under the Act, which includes:
    • the name and address of the sender; and
    • an email address for requesting that the sender not send advertising emails.
    No sender can send such emails if they falsify the electronic mail address used or send emails to fictitious addresses for its own or others' sales activities.
  • The Act against Unjustifiable Premiums and Misleading Representations. It is prohibited under this Act to make a misleading representation about quality and price or any other trade terms in connection with transactions for goods or services (Article 4).
  • The Act on Specified Commercial Transactions. When a seller or service provider advertises terms and conditions under which it sells goods or provides service through the internet, it must indicate certain information about the goods, rights or services, such as selling price, delivery times, withdrawal or cancellation of the offer, and so on, in the advertisement (Article 11). Exaggerated advertisements that give a false impression to consumers, and sending email advertising to a person who has not given their consent, are prohibited in mail order sales (Articles 12 and 12-3).
The Fair Trade Commission and Consumer Affairs Agency formulate guidelines for representation on B2C electronic transactions. In addition, APPI applies if through cookies or other information collection devices such behaviour history information can become personal information (see Question 18).
32. Are any types of services or products specifically regulated when advertised or sold online (for example, financial services or medications)?
Japanese law has a number of regulated industries that require a licence, including banking, insurance and securities. Operators within these industries are not permitted to offer their goods and services online to potential customers in Japan without obtaining the same licences as required by a domestic party engaged in these businesses.
In practice, it is virtually impossible to obtain the necessary licences without a physical presence in Japan.
Regulated businesses must also have a bona fide resident representative in Japan, so that there is a person available to the regulators for questioning if necessary.
Prescription drugs (which can be imported by foreign nationals when not available in Japan, with appropriate permission) and weapons are also very strictly regulated. Other goods, such as illegal drugs (for example, marijuana, even for medical use), operate under a zero tolerance policy. Online gambling is another example of a business activity that is prohibited under Japanese public policy.
In addition, it is prohibited to advertise or publicise false or exaggerated information with respect to the effect or efficacy of drugs (Article 66, Pharmaceutical Affairs Act).
33. Are there any rules or limitations relating to text messages or spam e-mails?
The Act on Regulation of the Transmission of Specified Electronic Mail and the Act on Specified Commercial Transactions regulate text messages and spam emails (see Question 31).
34. Does your jurisdiction impose any language requirements on websites that target your jurisdiction or whose target market includes your jurisdiction?
Online businesses can offer goods and services in any language. As indicated in Question 3, an online business will not be widely successful in Japan unless its goods and services are offered in Japanese.

Tax

35. Are sales concluded online subject to tax?
Online sales are subject to taxation. Japan has a consumption tax of 10%. The consumption tax applies to domestic transactions for goods and services as well as to imports.
Services such as providing e-books, music, video, and so on are taxed at the address of the recipient and not the address of the office of the service provider.
A Japanese business receiving B2B electronic services from outside Japan is responsible for filing and paying the consumption tax, instead of the foreign service provider (the "reverse charge mechanism"). In this case, a foreign business providing B2B electronic services for a Japanese business must indicate beforehand that the service recipient will be liable to file and pay consumption tax when providing the services.
When a foreign business provides B2C electronic services, the foreign service provider must file and pay the consumption tax. A sole proprietor without an address or domicile in Japan, and a corporation without a head office or an office in Japan, must designate a tax agent to deal with submission of tax returns and notification documents, and tax payment.
A purchase tax credit can be claimed if the foreign business is registered with the National Tax Agency. With the launch of the invoice system, the registered foreign business operator system will be abolished on 1 October 2023. The invoice system is a system under which only transactions using a qualified invoice, which can only be issued by a pre-registered qualified invoicing business, can be eligible for the tax credit for purchases. A registered foreign business entity as of 1 September 2023 that fails to request cancellation of its registration will be deemed to be registered as a qualified invoicing business entity, and will be obliged to deliver a qualified invoice when requested by their counterparty.
The Act contains a safe harbour exemption for businesses with sales of less than JPY10 million in the relevant tax year.
36. Where and when must online companies register for value added tax (VAT) (or equivalent) and other taxes? Which country's VAT (or equivalent) rate applies?
A business without a head office or other office in Japan does not need to register but must designate a tax agent if it has to file tax returns and make consumption tax payments.

Protecting an Online Business and Users

Liability for Content Online

37. What restrictions are there on what content can be published on a website (for example, laws regarding copyright infringement, defamatory content or harmful content)?
A person who infringes copyright, defames another, or provides obscene material or child pornography on the internet can be subject to criminal punishment (Articles 119 to 124, Copyright Act; Articles 175 and 234, Criminal Law; Article 7(2) and (6), Act on Regulation and Punishment of Acts Relating to Child Prostitution and Child Pornography, and the Protection of Children). In addition, a copyright owner can file an infringement claim against a person who is infringing their copyright on the internet, and a person who is defamed or whose privacy is infringed on the internet can file a claim for defamation/infringement of privacy (in all cases injunctive relief can be sought by the claimant).
38. Who is liable for website content that breaches these restrictions (including, for example, illegal material or user-generated material that infringes copyright or other laws, such as the law of defamation)?
The person or entity that placed the material on the website is liable for its content. In addition, if a website operator fails to delete illegal information, the website operator may be held liable in tort to the person whose rights are injured by that illegal information (Articles 709 and 719, Civil Code), provided the transmission of the illegal information infringes that person's rights and it is easy to prevent its transmission (that is, to delete it). However, the provider only bears this civil liability under certain specified circumstances (Article 3, Act on the Limitation of Liability for Damages of Specified Telecommunications Service Providers and the Right to Demand Disclosure of Identification Information of the Senders (Act No. 137 of 30 November 2001)).
39. What legal information must a website operator provide?
A seller or service provider must provide certain information when it advertises terms and conditions through mail order sales (Article 11, Act on Specified Commercial Transactions) (see Question 31).
In addition, where personal information is obtained on a website, the purpose of use must be explicitly stated in principle (Article 21(2), APPI).
40. Who is liable for the content a website displays (including mistakes)?
The seller is liable for content displayed on its website. Under the Civil Code, where a contract is concluded on the basis of a mistake, that mistake (and the contract arising under it) can be rescinded (Article 95(1), Civil Code). However, where the mistake is based on gross negligence, the mistake (and the contract arising under it) can only be rescinded in the following cases:
  • Where the other party to the contract was aware of the mistake or was grossly negligent about the mistake.
  • Where the other party also makes the same mistake.
    (Article 95(3), Civil Code.)
The general rule is that where a seller indicates an incorrect price, a contract is concluded at that price. In this instance, although the seller makes an offer based on mistake, the seller who indicated an incorrect price will generally be considered to be grossly negligent. However, where the purchaser was aware of the incorrectness of the price, or where most reasonable browsers of the website would have been aware of the incorrectness of the price, the seller may be able to rescind the contract (even though they were grossly negligent).
Where a seller provides misleading information and a buyer erroneously makes an offer as a result of that misleading information, the buyer will be able to rescind their offer on the grounds of mistake or fraud (Articles 95 and 96, Civil Code). In addition, where a seller provides incorrect or misleading information on a website in violation of a duty of care or through wilful misconduct or negligence towards a buyer, the buyer may be able to claim compensation by way of damages.
For details about liability where the content a website displays infringes copyright or other laws, see Question 38. For details about platformers (such as a cybermall operator and liability where a seller sells its products at a platform), see Question 42.
41. Can an internet service provider (ISP) shut down (or be compelled to shut down) a website, remove content, or disable linking due to the website's content, without permission?
An ISP can shut down a website, remove content or disable linking if it has a reasonable basis to believe that the content violates a third party's rights without permission (Provider Liability Limitation Act). If an ISP does not delete the content and ignores a court order to do so, a claimant can seek a civil fine until the ISP complies with the court order.
In addition, in a request for disclosure of sender information, to prevent IP addresses and time stamps among others from being deleted before the disclosure order is issued, the amended law (which came in force on 1 October 2022), allows for an order to ISPs to prohibit deletion of IP addresses, time stamps and so on. (Article 16, Provider Liability Limitation Act).

Liability for Products/Services Supplied Online

42. Are there any specific liability rules applying to products or services supplied online?
In principle, auction sites bear no liability for any transactional problems between users if they are not directly involved in transactions but simply provide the brokering sales system. However, they can be held liable for failing to build a non-defective auction system, as there is an obligation to alert users to the potential for becoming victims of internet fraud. If the auction site is substantially involved in transactions between users beyond simple provision of the brokering system, it can be liable to the extent of such further involvement; for example, in cases where an auction site:
  • Actively supports the exhibition of a user and receive fees or bidding commissions.
  • Endorses a particular seller in some manner.
  • Is a seller.
A cybermall (online shopping) operator is not liable for damages arising from any consumer transactions with individual cyber shops. However, the cybermall operator can be liable to the customer if the:
  • Appearance of the cybermall unavoidably misleads its consumers into believing that the business of the cybershop is conducted by the cybermall operator itself.
  • Cybermall operator is responsible for its appearance to any degree.
  • Cybermall consumer executing the transaction misidentifies the cybershop operator without gross negligence.

Insurance

43. What types of insurance does an online business usually need?
It is advisable for a website offering goods for sale online to have product liability insurance.

Reform

44. Are there any proposals to reform digital business law in your jurisdiction?
Digital business law is under continuous scrutiny, and reforms are being proposed regularly, mainly through ministerial guidelines.
Amendments to the Consumer Contract Act, the Specified Commercial Transactions Act, and the Telecommunications Business Act, among others, will clarify the content of electronic transactions and strengthen consumer protection.

Contributor Profiles

Hiroyasu Kageshima, Partner

Ushijima & Partners

Professional and Academic Qualifications. Lawyer, Japan; BA in Law, Hitotsubashi University
Areas of Practice. Information security; data privacy, IP law; entertainment; litigation; general corporate.
Languages. Japanese, English

Hiroyuki Yamauchi, Partner

Ushijima & Partners

Professional and Academic Qualifications. Lawyer, Japan and New York; BA in Law, Meiji Gakuin University; JD, Tokyo Metropolitan University; LL.M., Cornell Law School
Areas of Practice. Information security; IP law; FinTech, entertainment; litigation; general corporate; securitisation, M&A.
Languages. Japanese, English

Ayaka Kondo, Associate

Ushijima & Partners

Professional and Academic Qualifications. Lawyer, Japan; BA in Law, Chuo University; JD, The University of Tokyo, School of Law
Areas of Practice. Information security; data privacy, IP law; litigation; general corporate.
Languages. Japanese, English